Student Council Dance - Sat 07/14/2018
Summary
Details
Client
Venues
Resources
Paperwork
Pricing
Accounting
Other
Music
Post
Event Status
Booking Status
Confirmed
Event Color Coding
White
Rating Status
Booked By
Kolt Buchenroth
Preferred Method of Contact
-- Select One --
Next Action
None
Action Description
Not Specified
Reminder Date
10/03/20197:00 AM
Event Summary
Client
Unknown Name / Student Council Dance
Time
06:30 PM - 2 hours, 0 minute(s)
Location
Gainsborough Greens
Primary Resource
Tyler Ponthieux -
more
Contract Price
$1480.00
Package
Diamond Package
Deposit/Retainer
None - PAID on 07/23/2018
Balance Due
$1380.00
Contract Sent: 07/23/2018
Recent Client Activity
No Activity
Next Appointment
None
Virtual Meeting ID
HXJC-AL5MFP
Special
Contact History
7/19/2018 20:05 (Anonymous) - current:
6/18/2019 11:24 (Anonymous) - Bumbahole
Private Event Notes
None at this Time
Automated Messages
None at this Time
Event Image
Client Image
Event Details
Event Date - Saturday, July 14, 2018
Event Name
Student Council Dance
Greeting Name
Student Council DanceNot Specified
Event Type
Wedding Ceremony
Primary Service
DJ & Lighting Service
Additional Service (optional)
None - N/A
Event ID
KMS
Public Calendar
Karaoke Show
Times
[Lookup Sunset Data]
Setup Time
6 : 90 PM
Start Time
6 : 30 PM
End Time
8 : 30 PM
Sunset Time
1 : 00 PM
Duration
0 days 2 hours 0 mins
Overtime
2 hours 00 minutes
Overtime Rate
$
0.00
billed Hourly
Date Tracking
Date Created
12/15/2012 03:02 PM
Contract Sent
07/23/2018
Contract Due
07/23/2018
Contract Received
07/23/2018
Deposit Due
07/23/2018
Deposit Paid
07/23/2018
Balance Due
07/23/2018
Balance Paid
Not Specified
Status Lead
Not Specified
Status Pursued
Not Specified
Status Pending
07/23/2018
Date Booked
07/23/2018
Primary Client
Name
Daytime/Office Phone
9827482374
Evening/Landline
None
Cellular/Mobile
6097421842
Best Time to Call
None
Email
r@g.com
Client Login Password
Not Specified
Client Login Payment Gateway
Yes - Display
Use as Reference
No
Relation to Event:
N/A
Meetings
Additional Client
Name
None
Description
None
Primary Phone (Home)
None
Best Time to Call
None
Relation to Event:
N/A
Email
None
Alternate/Billing Contact (in Primary Client)
Billing/Other Contact
Not Specified
Description
Not Specified
Relation to Client
Not Specified
Primary Phone (Home)
Not Specified
Email
Not Specified
Primary Venue
Name
Gainsborough Greens
Primary Contact
Michelle Keen
Contact Phone
309-555-0330
Direct Phone
Not Specified
Fees
Travel:$0.00 Setup:$0.00
Room/Location
Not Specified
Secondary Venue
Name
None
Primary Contact
Not Specified
Contact Phone
Not Specified
Direct Phone
Not Specified
Fees
Travel:$0.00 Setup:$0.00
Room/Location
Not Specified
Special Instructions
Venue 3
Name
None
Primary Contact
Not Specified
Contact Phone
Not Specified
Room/Location
Not Specified
Special Instructions
Special Instructions
Venue 4
Name
None
Primary Contact
Not Specified
Contact Phone
Not Specified
Room/Location
Not Specified
Special Instructions
Employee Assignment
Note: Admin can only be assigned to duplicate roles under Employee #1 / Employee #2 for payroll purposes. Use the "check availability" button to show the availability of an employee.
Resource
Name
Job Title
Pay
Date Assigned
Date Responded
Response Status
Primary #1
Tyler Ponthieux
$50.00
10/10/2018
10/10/2018
Pending
Administrator
None
$0.00
10/10/2018
12/15/2012
Accepted
Additional #2
None
$0.00
10/10/2018
12/15/2012
Accepted
Additional #3
None
$0.00
N/A
N/A
None
Additional #4
None
$0.00
N/A
N/A
None
Additional #5
None
$0.00
N/A
N/A
None
Additional #6
None
$0.00
N/A
N/A
None
Additional #7
None
$0.00
N/A
N/A
None
Additional #8
None
$0.00
N/A
N/A
None
Additional #9
None
$0.00
N/A
N/A
None
Additional #10
None
$0.00
N/A
N/A
None
$50.00
Equipment
Primary System:
DJ SYSTEM 1
Secondary System:
DJ SYSTEM 1
Additional Equipment:
AKG Wireless System (Mic), Chauvet KINTA X (LED Effect Light), Gear One Mixer (Audio Powered Mixer), Ion Discover DJ (Controller), JBL (Speakers ), MacBook (Laptop), Speaker Stands
Current Paperwork:
Primary Worksheet:
wedding reception
Edit
Additional Worksheet(s):
wedding reception
Edit
Edit
Event Timeline:
Wedding Reception
Edit
Additional Timeline(s):
Wedding Reception
Edit
Contract:
*003 - Contract for Service - Shared in Document Library
Resource Contract(s):
Satisfaction Survey:
Wedding Reception Survey
Additional Paperwork:
Venue Instructions
Generic Music List
Generic Summary
Signed Documents:
File Manager
Date
Title
07/10/2017
*003 - Contract for Service - Shared in Document Library
Client Options:
Package Name
Diamond Package
$
480.00
Options
Description
Quan
Unit Price
Amount
Gobo Lighting
15
$20.00
$0.00
Subtotal
$300.00
Discounts/Coupons
None
$
0.00
Subtotal
$0.00
Deposit/Retainer
Deposit/Retainer Amount
$0.00
Pricing Summary
Package Total
$1,480.00
plus Travel Fees
$0.00
plus Setup Fees
$0.00
plus Overtime
$0.00
plus Sales Tax
0%
$0
plus Tips/Misc
$0
Total Cost
$1,480.00
Payments received
$100.00
Balance Due
$1,380.00
Profitability Summary
minus Labor
$50.00
minus Other Expenses Incurred
$1,700.00
Event Profitability
$-270.00
Payments
Payment Date
Payment Method
Check
Cash
Credit Card
Other
Payment Type
Deposit/Retainer
Event Payment
Final Payment
Tips
Other Payment
Payment Amount
$
Memo
Expenses
Expense Date
Expense Type
Select One
Expense Amount
$
Payment Method
Check
Cash
Credit Card
Other
Memo
Mileage Expenses
Service Description
(also used for describing public events)
:
None
Financial Notes:
None
Age of Guests
Children (12 & under)
0%
Teens (13-19)
0%
Young Adults
0%
Adults
0%
Active Adults (65+)
0%
Guest Interaction
Dress Attire
Dress
Interactive Level
Med - Somewhat Interactive
Event "Go-To" Person
Miscellaneous
Website (for public events)
Referred By
Website
Expected Guests
Unknown
Special Announcements
None at this time
Notes provided by Event Planner
None at this time
Additional Questions
Up to 6 questions provided on event worksheet
Vendor Information
Provide information about other vendors servicing this event. Your client can also provide this information in their personal login area.
Vendor:
Company Name:
Phone #:
E-Mail:
Contact Name/Notes:
Photographer
lkk
009099kkkk
lll
Disc Jockey
Food Services
Event Planner
Additional Client Emails
You may provide up to ten additional emails and messages for this event. For example, you may want to collect the email addresses of a wedding party and send custom emails such as 'toasting tips'.
Name/Description of Person
Email Address
Message for this Person
Guest Request System
Event Name
Leave blank to use the actual event name.
Post Login Message
Not Specified
This message will appear at the top of the guest login area. Example: Welcome PHS High School Students
Maximum Requests/Guest
5
Stop Requests
5 Days Before Event
Event Code/Password
Guest needs this password along with event date and pin to login
Event (Shared) PIN**
Shared PIN can be used by multiple guests
5MFL
** Guest Login works by assigning a PIN to each guest when they first login. The PIN can be sent to their mobile device or Email and tracks usage based on that Guest. an Event PIN can also be used if you don't want guests to have their own sign-in OR want to provide an additional simple option. Each guest can use the same PIN and it tracks usage by IP address which is not as accurate but is used to maintain compatibility with older Gigbuilder systems.
Live Request System
Once activated your event guests can make song requests using their smartphone live at the event. Requests are routed to the mobile phone selected below (phone number). If the number changes you MUST register the code again. Either suggest a single word or let gigbuilder provide you with a random number. At the event you simply tell people: "Text party {mycode} to 574-314-1111"
Request Code
*leave blank to receive a unique random number or type ONE word. Your event code will be the word party followed by your word .
Phone Number
Gigbuilder Administrator
Status
No Code Registered for this event
Music Request System
List Selection
Select a List
Priority Requests
Additional Requests
Special Requests
Do Not Play
Guest Requests
Add Song
Song will be added to the selected list (above).
Title:
Artist:
List Management
No List Selected
Completion Date
Estimated Completion Date:
N/A
Completed Tasks
Please EDIT worksheet to view completed tasks, edit a task, or to create a new task.
Shipping Information
Shipping Carrier:
UPS
Tracking Number:
Current Task
No Current Task
Requests for Reviews
Employee:
No Employees Available
Add To:
Primary #1
Administrative
Additional #2
Additional #3
Additional #4
Additional #5
Additional #6
Additional #7
Additional #8
Additional #9
Additional #10
Select a Response (optional):
No Canned Response
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Use Existing Venue:
Link to the Same Venue
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Copy Date Tracking:
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Recipient
Client
First Venue
Other - type below
Other
ten-digit phone number
1