Event - Fri 12/13/2019
Event Status
Booking Status
Event Color Coding
Rating Status
Booked By
Preferred Method of Contact
Next Action
Action Description
Reminder Date
:
Event Summary
ClientUnknown Name
Time08:21 AM - 4 hours, 00 minute(s)
LocationNone Selected
Primary ResourceCasey Brown   - more  
Contract PriceNo Charge
PackageNone Selected
Deposit/RetainerNone
Balance Due$0.00
Recent Client ActivityNo Activity
Next AppointmentNone
Virtual Meeting IDAssigned at Event Save
Contact History   
Private Event Notes   
Automated Messages
None at this Time
Event Details
Event Name
Greeting Name
Event Type
Primary Service
Additional Service (optional)
Event ID
Public Calendar
Times [Lookup Sunset Data]
Setup Time :
Start Time :
End Time :
Sunset Time : PM
Duration days hours mins
Overtime hours minutes
Overtime Rate$ billed
Date Tracking
Event Start Date ,
Date Created12/13/2019 08:21 AM
Contract Sent
Contract Due
Contract Received
Deposit Due
Deposit Paid
Balance Due
Balance Paid
Status Lead
Status Pursued
Status Pending
Date Booked
Primary Client
Name
Daytime/Office Phone
Evening/Landline
Cellular/Mobile
Best Time to Call
Email
Client Login Password
Client Login Payment Gateway
Use as Reference
Relation to Event:
Meetings
Additional Client
Name
Description
Primary Phone (Home)
Best Time to Call
Relation to Event:
Email
Alternate/Billing Contact (in Primary Client)
Billing/Other Contact
Description
Relation to Client
Primary Phone (Home)
Email
Primary Venue<Change Venue>    <New Venue>
Name
Primary Contact
Contact Phone
Direct Phone
FeesTravel:  Setup:
Room/Location
Secondary Venue<Change Venue>    <New Venue>
Name
Primary Contact
Contact Phone
Direct Phone
FeesTravel:  Setup:
Room/Location
Special Instructions

Venue 3<Change Venue>   
Name
Primary Contact
Contact Phone
Room/Location
Special Instructions
Special Instructions

Venue 4<Change Venue>   
Name
Primary Contact
Contact Phone
Room/Location
Special Instructions
Employee Assignment      
Note: Admin can only be assigned to duplicate roles under Employee #1 / Employee #2 for payroll purposes. Use the "check availability" button to show the availability of an employee.
ResourceNameJob Title
Pay
Date AssignedDate Responded
Response Status
Primary #1
Administrator
Additional #2
Additional #3
Additional #4
Additional #5
Additional #6
Additional #7
Additional #8
Additional #9
Additional #10
$0.00
Equipment
Primary System:
Secondary System:
Additional Equipment:
Primary Worksheet
Additional Worksheet(s) (Select all that apply)
Satisfaction Survey
Contracts


Primary Event Timeline
Additional Timeline(s) (Select all that apply)
Signed Documents
DateTitle
07/10/2017*003 - Contract for Service - Shared in Document Library
Current Paperwork:
  
Primary Worksheet: None Selected
Event Timeline:
None Selected
Contract:
None Selected
Resource Contract(s):
Satisfaction Survey:
None Selected
Additional Paperwork:
     Generic Music List  
     Generic Summary  
File Manager
Client Options:
Package Name
$
Options
DescriptionQuanUnit PriceAmount
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
$
$0.00
Subtotal
$0.00
Discounts/Coupons
$
$
Subtotal
$0.00
Deposit/Retainer
Deposit/Retainer Amount
$
Pricing Summary
Package Total
$0.00
plus Travel Fees
$0.00
plus Setup Fees
$0.00
plus Overtime
$0.00
plus Sales Tax
%
$
plus Tips/Misc
$
Total Cost
$0.00
Payments received
$0.00
Balance Due
$0.00
Profitability Summary
minus Labor
$0.00
minus Other Expenses Incurred
$0.00
Event Profitability
$0.00
Payments
Expenses
Mileage Expenses
Service Description (also used for describing public events):
Financial Notes:
Age of Guests
Children (12 & under)
Teens (13-19)
Young Adults
Adults
Active Adults (65+)
Guest Interaction
Dress Attire
Interactive Level
Event "Go-To" Person
Miscellaneous
Website (for public events)
Referred By
Expected Guests
Special Announcements / Public Calendar Announcements
Notes provided by Event Planner
Additional Questions
Up to 6 questions provided on event worksheet
Vendor Information
Provide information about other vendors servicing this event. Your client can also provide this information in their personal login area.
Vendor:Company Name:Phone #:E-Mail:Contact Name/Notes:
Additional Client Emails
You may provide up to ten additional emails and messages for this event. For example, you may want to collect the email addresses of a wedding party and send custom emails such as 'toasting tips'.
Name/Description of PersonEmail AddressMessage for this Person

Guest Request System
Event Name
Leave blank to use the actual event name.
Post Login Message
This message will appear at the top of the guest login area. Example: Welcome PHS High School Students
Maximum Requests/Guest Stop Requests
Event Code/Password
Guest needs this password along with event date and pin to login
Event (Shared) PIN**
Shared PIN can be used by multiple guests
** Guest Login works by assigning a PIN to each guest when they first login. The PIN can be sent to their mobile device or Email and tracks usage based on that Guest. an Event PIN can also be used if you don't want guests to have their own sign-in OR want to provide an additional simple option. Each guest can use the same PIN and it tracks usage by IP address which is not as accurate but is used to maintain compatibility with older Gigbuilder systems.
Live Request System
Once activated your event guests can make song requests using their smartphone live at the event. Requests are routed to the mobile phone selected below (phone number). If the number changes you MUST register the code again. Either suggest a single word or let gigbuilder provide you with a random number. At the event you simply tell people: "Text party {mycode} to 574-314-1111"
Request Code
*leave blank to receive a unique random number or type ONE word. Your event code will be the word party followed by your word .
Phone Number   
Status
No Code Registered for this event
Music Request System
List Selection   
Add Song
Song will be added to the selected list (above).
Title:Artist:
List Management

Completion Date
Estimated Completion Date:
Completed Tasks
Shipping Information
Shipping Carrier:
Tracking Number:
Current Task
New Current Task
Create Workflow Items under Setup > Event Planning > Post-Production

Employee:


Add To:
Select a Response (optional):

Type a Note:

Select a response and/or type notes.
New Date:


Repeat:

Use Existing Client:

Use Existing Venue:

Copy Date Tracking:
Recipient
Other
ten-digit phone number
1